Prioritise and take control
What to do
Know what’s most important for you to deliver – what performance and results are expected of you. If you’re unclear about this, go and find out – don’t wait or expect to be told. Once you’re clear, then prioritise your time and energy to focus on the most important stuff.
Why do it
When we feel overwhelmed by our workload or we’re unclear about what’s most important to deliver on, our motivation can suffer. So taking control and understanding what’s most important and what’s expected is vital. It’ll help you:
- Feel more in control and on top of things
- Take responsibility for yourself, your performance and your results
- Keep your motivation high, whatever the conditions
- Make sure you’re focused on the right stuff that’ll deliver results
How to do it
There are 3 steps to take with this. Read through these, look at the example and then create your own plan.
1) Get clear on your priorities
Be super clear on what your priorities are. Know what’s expected of you and what’s most important to deliver on in your role. Be clear on your short term deliverables and the goals for your role in the longer term. If that’s not clear, talk to others who will help you get clear. Check your understanding with ‘the business’ if you need to.
2) Understand the enemy
You’re clear on the priorities but only half way there. Being aware of the distractions is also important. There are plenty of these – stuff that you’ll be asked to do or things you might be tempted to get involved in because they’re most interesting or you care about them. Knowing the distractions will help you resist temptation to spent time on them!
3) The 2 week plan
You know your priorities and you know the distractions. You’re all set to create your two week plan to stay in control and focus on what matters. Having that plan will also help you manage your time and energy on a day-to-day basis. You’ll feel in control and be as motivated as possible.
You’re nearly ready to prioritise, take control and increase your motivation. But to help you along the way, we’ve completed an example of keeping your motivation high through restructure and change. Read through it, get some ideas from it and then create your own plan.
1. Get clear on your priorities
|To do list/goals||Important (for long term deliverables)||Urgent (needs to be done by)|
||High||High – by 21/9|
||Medium||Med – can wait til Oct|
||High||Variable – need to talk to Mary and Ann by 23/9|
||High||High -By 15/9 ahead of meeting on 19/9|
||Low||20 mins per day|
||Medium||Low – by 28/9|
|Who I need to speak to get clearer/check my priorities:
2. Understand the enemy
|Probable distractions over the next 2 weeks:
3. The 2 week plan
|The essential stuff is:
|Stuff I’ll choose not to get involved in:
|Things that’ll help keep me keep focused and motivated:
Use what you’ve done here to keep focused each day. Check in with your priorities, what’s not important and what potential distractions each day could bring. Chose your mindset each morning and plan your time to make sure you stay in control and focused on what matters. It’ll help keep your motivation and performance as high as possible in challenging times.